Last Updated: June 16, 2020
Scope and application
This Applicant Privacy Policy (the “Policy”) applies to personal information shared with Heritage Health Food, Inc. or collected in connection with applications submitted for potential employment with Heritage Health Food, Inc. including those submitted in person, via our websites, mobile apps, or other digital interfaces and applies only to individuals who are applying for employment with Heritage Health Food, Inc. within the United States.
Information we collect and process
We collect the information you provide during the application process, which may include the following:
- Contact information, such as your name (first, middle, last), home address/country, telephone number and email address, your birthday and month, and your age;
- Your prior work experience (e.g., employment history, company, location and contact details, job title, start and end date, supervisor name), educational background (e.g., school/university, location, highest level of education, major area of study, graduation year, degree, GPA), professional certifications, relevant prior trainings or courses, confirmation of reliable transportation, language capabilities, your area/department/role of interest within Heritage Health Food, Inc., total compensation expectation, work schedule preferences, first possible start date, the fact that you might be subject to a non-compete, applicable termination/notice periods, restrictive covenant or any other agreement that might affect your ability to accept a position and work at Heritage Health Food, Inc., references, letters of recommendation, interview notes, the source you heard about the job vacancy, and availabilities to schedule an in person interview;
- Volunteering experience, family members who currently or once worked at Heritage Health Food, Inc., the nature of your relationship to them, your eligibility/right to work in the United States, and any limitations on your right to work associated with your employment sponsorship, if applicable;
- Your gender, if you choose to provide it;
- Information we need to provide you with an offer (e.g., rate of pay, start date, job title);
- Photo(s);
- Video recording of interviews and assessments of video interviews; and
- The results of other application-related assessments.
You may have the option to add attachments or further information (e.g., a CV or Resume, a cover letter or message, certifications or skills, language capabilities or a letter of recommendation) which might contain additional personal information. Such attachments and further information will be treated in the same way as other personal information you provide to us during the application process.
We may collect certain additional information that is not part of your application, such as military and/or veteran status, race/ethnicity, your ability to perform expected physical requirements of the position for which you are applying, physical limitations or other medical or health-related workplace accommodations, the results of background screening searches including credit and criminal background checks, educational background checks, drug and alcohol testing, and other pre-employment screenings.
How we use your information
We use this information to assess your qualifications for employment during the application and recruitment stage only. This includes contacting you after you have applied, contacting references that you have provided as well as potentially carrying out background checks. We may also contact you about any other jobs we think may be of interest to you. We may also use your information to comply with any applicable legal obligations, record-keeping or reporting obligations as well as to establish, exercise or defend against any legal claims.
How we disclose and share your Information
In order to carry out the application and recruitment process under this Policy, your information may be shared with select Heritage Health Food, Inc. employees such as your potential manager(s), members of the human resources team as well as other individuals within Heritage Health Food, Inc. Your information may also be shared with select third parties that may assist us during the recruitment process. For example, on occasion we may use third party service providers to collect your information as well as carrying out background checks, work-related assessments or pre-employment screenings. We may also share information with third parties when we believe in good faith that the disclosure is required to comply with a court order, subpoena, warrant or legal process. We may also share your information in the event of a merger, acquisition, asset sale or other related business transaction, or when we believe in good faith that disclosure is required by law or to protect the safety of our employees, the public, or property leased or owned by Heritage Health Food, Inc.
For students, we may share information with your university in order to verify your application and/or employment status at your or your university’s request.
Retention
Heritage Health Food, Inc. will retain the personal information that we process pursuant to this Policy for the duration of time to assess your qualifications for employment, and for a period of time thereafter but not to exceed 3 years.
Security
We use technical, physical and organizational security measures designed to protect against unauthorized access, disclosure, damage or loss of personal information to ensure that appropriate security safeguards are in place internally and with third party service providers to protect your information. However, the collection, transmission and storage of information can never be guaranteed to be completely secure.
Use of cookies and other technologies
We, and our vendors who provide services to us, may use cookies, web beacons and other similar technologies on our websites and mobile apps to collect information, enable certain functions, and protect the security of our websites, mobile apps and the contents of those sites.
For example, we may use certain technologies to determine whether you have opened an e-mail or clicked on a link contained in an e-mail, and how you use or view the pages and content on our websites and mobile apps.
Use the options in your web browser if you do not wish to receive a cookie or if you wish to set your browser to notify you when you receive a cookie. If you disable all cookies, you may not be able to take advantage of or view all the features available on our websites.
How to contact us
If you have any questions or concerns, or would like to contact us for any other reason relating to our personal information practices, please feel free to contact us at: contact.compliance@heritagehealthfood.com.
Changes to this Policy
This Policy is in effect as of the date noted at the top of the Policy. We may elect to change this Policy from time to time. If we do, we will post the revised version here and change the “last updated date” (the date it applies from) at the top of the Policy. You should check here regularly for the most up-to-date version of this Applicant Privacy Policy.
Recent Comments